Barton Road Community Centre Community Co-ordinator Vacancy

A community co-ordinator is required at the Barton Road Community Centre, Lancaster LA1 4ER. The Centre is owned by Lancashire County Council, but the day-to-day running of the centre is the responsibility of the Barton Road Centre Charity. With the exception of the Community Co-ordinator the Centre is staffed by volunteers. The post is for 20 hours per week. The salary is in the range £26,421 – £28,770 pro rata (NJC Scale points 12 – 17) (£13.69 – £14.91 per hour). The contract is across 52 weeks per year and includes occasional out of hours and weekend work.

Please send your letter of application setting out how you meet the criteria to The Trustees at the above address or by email to denise@bartonroadcentre.co.uk by 5:00pm on Friday 2nd February 2024. Interviews will be held on Friday 9th February 2024. Applications are invited from those wishing to undertake the full post and those wishing to job share.

The full job description follows below. If you have any questions or would like to discuss your application, please call Janine Bebbington on 01524 65622.

Job Description for Barton Road Community Centre Co-ordinator

Job Title: Centre Co-ordinator
Hours: 20 hours per week Monday to Friday (please note – the post is across 52 weeks per annum and includes pro rata 23 days annual leave)
Reports to: The Board of Trustees of the Barton Road Centre Charity
Place of Operation: Barton Road Community Centre
Terms of post: This contract is initially for one year from the date of appointment. We would hope to make it permanent for a successful candidate. There will be a 3 month probationary period (no holidays to be taken within this probationary period)
Salary: In the range £26,421 – £28,770 pro rata (NJC Scale points 12 – 17) (£13.69 – £14.91 per hour). The post will include occasional out of hours and weekend work.
Summary of Role: The Centre Co-ordinator will be based at the Centre and will be responsible for its overall operation, ensuring that it continues to operate a quality facility and services within the guidelines and agreed budget as set down by the Trustees. The Coordinator will carry out administrative and managerial functions (including financial recording and reporting) which are necessary for the Community Centre to function.

Range of Duties:
Operational Management of the Centre

1. To deal politely, enthusiastically and professionally with enquiries made by members of the public either in person by phone, e-mail or other means with regard to the potential use of the Centre and its facilities
2. To take room bookings including payments and the issuing of receipts and to ensure that an accurate lettings diary is maintained.
3. To ensure that the arrangements are made for the opening and closing and preparation of the Centre before and after lettings and the Centre is clean, well maintained and any damage is reported to the Board of Trustees.
4. To deal with day to day building and maintenance issues, liaising with the Facilities Management Group at Lancashire County Council
5. To ensure appropriate support is given to all current user groups at the Centre.
6. To help to plan and coordinate meetings and events as necessary.
7. To prepare social media posts to promote the Centre and activities and events
8. To ensure all relevant health and safety and safeguarding legislation and procedures are complied with and relevant documentation is maintained.
9. To help recruit and train volunteers.

Financial Management

1. To deposit cash in the bank
2. To record all payments and receipts on the Club Treasurer Financial Management System.
3. To raise invoices, check for payment and chase up unpaid invoices
4. To ensure that all paid staff are paid monthly and that all employment related legislation is complied with.
5. To purchase consumables for the Centre within agreed limits
6. To assist the Board of Trustees in setting budgets and to ensure best practice in all financial matters
7. To report to the Board of Trustees on a regular basis with details of usage, income and expenditure
8. To prepare end of year accounts for the Board of Trustees.
9. To ensure in liaison with the Board of Trustees that any new services established by the Centre are financially viable and risk assessed as appropriate
10. Any other finance related duties as directed by the Board of Trustees.

Administration

1. To organise and store paperwork, documents and computer-based information.
2. To order and maintain stationery and other supplies.
3. To ensure that all license requirements are adhered to.
4. To help prepare reports and review policies as directed by the Board of Trustees
5. To ensure that all the necessary administration and communication is carried out efficiently and accurately and the relevant records are maintained.
6. To ensure that existing programs and services managed by the Centre are evaluated and monitored in accordance with the Board of Trustees and funder requirements.

Outreach

1. To take every opportunity of publicising the Community Centre’s activities and facilities.
2. To contribute to the identification of possible funding streams and help prepare regular applications for funding in liaison with the Board of Trustees.
3. To assist in the preparation and distribution of a bi-annual newsletter.
4. To ensure that a future program of events is advertised.
5. To seek to ensure the Centre meets the needs of the whole community wherever possible.
6. Where time allows, to identify community issues and needs and to assist with developing community-based programs and resources and encourage participation in activities.
7. Where time allows, developing partnerships with other Community organisations and potential sponsors.

Person Specification

Attributes

• Excellent inter-personal skills – ESSENTIAL
• Enthusiasm and commitment – ESSENTIAL
• Ability to organise and prioritise tasks – ESSENTIAL
• Willingness to undertake training if required – ESSENTIAL
• Be a good team leader and player – ESSENTIAL

Skills

• Experience in the use of Microsoft Office Programs (Word, Excel, Outlook) – DESIRABLE
• Experience in the use of an accounting package (preferably the one currently used) – DESIRABLE
• A sympathetic and friendly telephone manner – ESSENTIAL
• Ability to deal sensitively and empathetically with a wide range of people – ESSENTIAL
• Ability to be flexible – ESSENTIAL
• Good communication skills both verbal and written – ESSENTIAL
• Ability to use own initiative to help find solutions to problems – ESSENTIAL

Knowledge and Experience

• Creative ideas about raising funds for the Community Centre – DESIRABLE
• Knowledge and experience of recruiting and supporting volunteers – DESIRABLE

CLOSING DATE – 2nd February 2024
INTERVIEW DATE – 9th February 2024

Send a detailed letter of application setting out how you meet the above criteria to The Trustees, Barton Road Centre, Barton Road, Lancaster LA1 4ER.